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Vehicle Management - it's less Taxing with Quartix!

April brings with it a dramatic increase in Benefit-in-Kind (BIK) tax charges for van drivers using company vehicles for personal journeys. The BIK value which has until now been £500 per year, rises from the 6th of the month to a daunting £3000 per year - £3500 where fuel is also provided by the company.

The impact of this change won’t be restricted to employees however - employers will be required to meet payments of 12.8% National Insurance on any recorded BIK value. Where multiple vehicles are involved, it won’t take long for the bottom line to be affected.

Business owners/fleet managers and van drivers face the challenge of accommodating the changes as efficiently and cost-effectively as possible. Fortunately, there are many advanced telematics options on the market which can offer pragmatic solutions to this and other fleet challenges; if you’ve been looking for a good reason to introduce vehicle tracking to your fleet – this could be it!

Whether your initial reaction is to veto all personal use of company vans, or simply to ensure that you are in possession of all the data necessary to appease the tax man – an advanced vehicle tracking provision will prove to be a useful ally.

A one-stop, comprehensive system such as the award-winning Quartix live-tracking service, combines GPRS with internet technology to allow you to track company vehicles in real-time, from any online PC, 24/7 - via secure, map-screen web page. Used by over 1,400 UK companies in more than 11,000 vehicles, the system is widely-reported to reduce fleet running costs, improve productivity and customer service, enhance vehicle security and help with duty of care responsibilities.

Van-related BIK tax charges need not be a problem - Quartix user-friendly tracking logs provide detailed breakdown of business/private mileage for each day and the week as a whole, with copies delivered to your inbox and those of relevant employees, as an inclusive part of the managed service. The vehicle activity logs are readily-accessible online and complement the ‘live-on-the-web’ tracking service. Detailing other key management information such as mileage, speed, fuel consumption, driving time and shift duration - tracking logs are offered in several formats, including Excel and XML, for importing to applications such as payroll.

Tracking logs supply the high degree of accuracy necessary for tax purposes, as incomplete or approximate records, showing business or personal trips rounded to the nearest ten miles for instance, will not suffice for Revenue inspection and could lead to a substantial fine.

It’s easy to rule out van-related BIK tax charges altogether, by applying a geofencing option. A phone call or email will place a geofencing boundary around named, or geographic locations such as a company depot – at no cost to client. If a tracked vehicle breaches a geofenced zone outside specified working hours, you will be alerted immediately by email.

Proof that vehicles are stationary out of working hours is easily obtained from historical tracking logs which are constantly available on the web and can be printed off as required.

When considering the cost of a comprehensive, internet-based tracking system, it’s important to take into account the fast return on investment - now widely-acknowledged. Substantial cost savings can be generated by:

· Eliminating unscheduled journeys
· Encouraging employees to adopt a safer, more economic driving style
· Facilitating more-efficient call placing
· Reducing overtime payments
· Increasing negotiating power on fleet insurance premiums.
· Providing a better analysis of driving time against chargeable time


It’s worth doing the sums to weigh the cost of a real-time vehicle tracking option against the potential cost of higher company National Insurance payments related to the perk of personal use of commercial vehicles.

To companies still hesitant about broaching the vehicle tracking issue with employees, Nigel Armstrong, MD at R.W. Armstrong & Sons in Basingstoke says, “It’s helpful to reassure the workforce that the technology will be used in a ‘housekeeping’ rather than disciplinary role.” “I would advise anyone with a mobile workforce to get the system installed to improve customer service, boost productivity and make significant cost savings; once installed, the system looks after itself.”

For online demo or details of system trial, visit www.quartix.net or phone: 0870 013 6663.

Press Release Index 2004 - 2008 Please click on any of the titles below to access the full press release 30th Jan 2008 - Quartix looks to the future with Bank of Scotland investment>> Quartix is looking to consolidate its position as a top player in the vehicle tracking sector following a new partnership announced today with the Bank of Scotland. 29th Oct 2007 - Quartix makes it into the 2007 Deloitte Technology Fast 50>> Quartix is delighted to be ranked amongst the 50 fastest growing technology companies in the UK. 13th July 2007 - Quartix is a Winner in the National Business Awards>> Quartix is celebrating winning the AXA 'Small to Medium-sized Business' award for Wales and the West Country, putting it in the national finals for the third year running. 22nd May 2007 - Quartix wins technology award>> Quartix has won the Technology Award in the 2007 Van Fleet World Honours. 11th April 2007 - Quartix joins the Best in the West>> Quartix reaches the top four in the 2007 National Business Awards 'Wales and West' Regional Program. 2nd April 2007 - Quartix makes Vehicle Management less "Taxing">> .New, significantly higher Benefit in Kind tax charges are introduced this April on private use of company vehicles. 2nd May 2006 - Cannon Hygiene places Vehicle Tracking Contract with Quartix>> Cannon Hygiene Ltd has selected the Quartix vehicle tracking system for its fleet of over 900 vehicles. 27th Feb 2006 - Quartix - the Prescription Tracking System>> Staff at Global Wholesale Supplies Ltd, of Windsor, were today celebrating the safe recovery of a Mercedes Sprinter van. 30th January 2006 - Quartix High-Growth Trend Continues>> Quartix, one of the UK’s leading manufacturer and suppliers of vehicle tracking systems, has just announced an impressive 65% growth in sales during 2005, with turnover fast approaching £3 million. 30th September 2005 - Quartix Joins the Top 10>> A Cambridge-based company, which specialises in vehicle tracking technology, is celebrating its inclusion in one of the UK’s most prestigious and high-profile business award programmes – the 2005 National Business Awards. 20th May 2005 - Quartix gains major industry honour >> Quartix, one of the UK's leading vehicle tracking technology companies, has just secured a major award from one of the fleet industry's most influential publications. 1st May 2005 - Quartix on the right track >> Quartix, one of the UK’s leading vehicle fleet tracking system manufacturers and installers, has just announced an impressive 71 per cent growth. 25th April 2005 - Quartix in partnership with Arriva Vehicle Rental >> Quartix has been selected by Arriva to provide the technology for its 'TrackTech' vehicle tracking solution 20th Dec 2004 - Quartix customers win even when they lose >> Speedy recovery of stolen vehicles saving time, money and hassle 26th July 2004 - Quartix tracking foils clean getaway >> How tracking helped recover a stolen roadsweeper for Guildford Borough Council 5th July 2004 - Now vehicle tracking is child's play >> Quartix has launched a unique educational project that gives schools an introduction to the science of vehicle tracking 9th March 2004 - Big Brother takes the Day Off >> Quartix releases a new feature to allow users to monitor their vehicles only in business hours 22nd January 2004 - Try before you buy telemetry >> Quartix are putting the "try" into "telemetry" with a month's full system trial for just £295 15th January 2004 - Mobile clocking-on spells end of shift for timesheets >> A development from vehicle tracking firm Quartix Ltd could mean the end of timesheets for mobile workers